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I always use two dashes and a spaces as the first line of signatures because it's the Internet standard signature separator. The signature editor list limited to the basic formatting commands, however, you can copy text or images from a Word document or email message and paste into the editor. Create and Assign Signatures to Accountsīrowse to File, Options, Mail and click on the Signatures… button to open the Signatures editor.Ĭlick the New button, type a name for your signature then enter the text for your signature. If you don't have Outlook configured to insert a default signature and want to use a signature with a particular message, go to the Insert tab and select a signature. When you select a different account after opening the message, the signature changes with the account selection or you can right click on the signature area and select a new one. If you have multiple email accounts in Outlook, Outlook inserts the signature assigned to the account. When you use Outlook 2010 or Outlook 2013, you can configure Outlook to automatically insert signatures.